| Policy: | Harrington Signal, Inc. evaluates its suppliers and purchases from those that can satisfy applicable quality requirements. Quality performance of suppliers is monitored and evaluated. Purchasing documents clearly and completely describe ordered products. Purchasing documents are reviewed and approved prior to release. Purchased products are verified before they are shipped |
| Purpose: | The purpose of this procedure is to provide for a system and instructions, and to assign responsibilities for evaluation and monitoring of suppliers. |
| Scope: | This procedure applies to evaluation and monitoring of vendors supplying parts that are resold to customers. This procedure concerns Purchasing and Quality Assurance. |
Procedure:
1.0 Supplier Evaluation
1.1 Cedar Rapids location Purchasing Manager maintains a record of acceptable vendors for products and services that affect quality, as well as records of any vendors utilized under emergency procedures. Emergency purchases may take place when:
- Product is not available from approved vendors.
- Product is identical to that available from approved vendors.
- Emergency purchase is approved by Purchasing Manager.
1.2 Suppliers utilized under emergency procedures are considered for approved status when the transaction proves to be satisfactory to Dee Electronics and Dee Electronics’ customer, and after the prospective supplier has undergone the vendor approval process.
1.3 Manufacturers or Distributors of parts/components requested by manufacturer part number are approved as acceptable vendors, provided they are approved by President, CEO/Treasurer, or Purchasing Manager to be added as an approved Vendor. They are subject to monitoring for quality and delivery.
1.4 Vendors providing quality products or services prior to the initiation date of our quality system are grandfathered into the Acceptable Vendor/Supplier List without being subject to the vendor evaluation process. The vendor approval process consists of one or more of the following:
- Financial and Qualitative Review/approval done by CEO/Treasurer, President, or Purchasing Manager
- Customer-specified Vendor
- Evidence of ISO9001:2015 Certification
- Part Sample or Drawing verification
2.0 Quality Performance Monitoring
2.1 After approval, an acceptable vendor is continuously monitored for on-time delivery and conforming product. Records are kept electronically, accessible from ECIS.
2.2 Product determined to be nonconforming upon receipt is reported to the Quality Control Coordinator via the Corrective Action (CAR/RMA). Subcontractor corrective action, if necessary, is documented in the subcontractor’s performance record and followed-up.
3.0 Approved Vendor List
2.1 Purchasing in Cedar Rapids location is responsible for maintaining a list of acceptable suppliers in the Vendor Master Listing. The list is updated and authorized by Purchasing, and the CEO/Treasurer or President
Revision History:
| Revision | Date | Description of Changes | Approved By |
| 0.0 | 07/03/17 | Initial Release | Jim Theesfeld |
| 1.0 | 8/17/18 | Digitized version | Todd Gifford |
| 2.0 | 1/26/21 | Revised to standardize process | Todd Gifford |